Media Archive Management Solution

   In the modern days, with its ever-changing and mutable digital realm covering all aspects of our lives, multimedia content, including video and audio files amongst a variety of other types, holds significant importance in entertaining, educating and consequently, affecting our lives. Meanwhile, media centers are constantly struggling with creating, providing and distributing proper media and competing over possessing the podium summit. However, one of their most significant challenges is over storing and archiving a vast amount of media they own while demanding an efficient and simple way to access the desired content at any time. What is the solution?

What is media archive management?

     Media archive management consists of an organization in which the capability of storing, accessing, editing and retrieving media assets, including audio and video contents and relative assets, is provided through a classified system. This includes tasks such as file storage, content preservation and retrieval and metadata tagging.

What is Multimedia-Content Archive software?

     A proper and professional multimedia content archive is an important and challenging problem for many businesses, such as television and radio networks, media, educational and cultural institutions, content and marketing teams and, etc. and overcoming this challenge is possible with the aid of a content archive software. Storing and archiving content is not only about preserving it amongst a huge amount of information but it is also about fully guaranteeing quick accessibility and extraction, advanced searchability and content safety.

Media Archive Management Software features

Ease of use and flexible searching

     Media archive software needs to be easy to use. The browser interface and simplicity add to the value that the software provides. Moreover, being able to search for combinations and offering relevant matches makes finding and using materials quick and easy. This way, even detailed searches and demands will be fulfilled adequately.

Visual browsing

     Being able to search for contents by using thumbnails or proxy clips can help saving hours of retrieving irrelevant files by showing accurate or similar matches to the search.

Metadata search

     While decades may have passed since some files have been stored, metadata could make a difference in both speed and relevance. Metadata consist of technical and descriptive information about contents. For instance, date and location, resolution, lens and the camera type by which the video footage was recorded. Flexible metadata postulates finding files by searching for specific criteria. Since each corporation has its own customers and workflow, metadata needs to be customized for further ease of access.

Content classification and grouping

     Precise content classification and grouping according to advanced tagging is also another thing that should be considered during storing and archiving. The vast amount of information, documents and multimedia content produced inside an organization or maintained by producers outside an organization are in need of accurate and specific classification for later fast search and retrieval. According to new studies, 37% of marketing and content groups in mega corps claim that searching and reaching their required content from the content archive of the organization is incredibly slow and time-consuming. About 21% of them find this issue (searching for required files in archive space) confusing, extremely difficult and even impossible.

     The results of the these studies depict that the need for storing and archiving professional systems has greatly increased, especially for complexes dealing with content, documents and multimedia files.

Support for connection to all kinds of storages

     Keep in mind that a powerful archive software must be able to support connection to all kinds of memories and storage spaces in order to simply manage very old contents (which have been kept on old devices and with old methods).

     Furthermore, updating and reproducing new contents, the need for different formats, outputs and qualities to publish content, the variety of publishing platforms and etc. can confront processes related to storing and archiving demanded contents and as a result, their recovery and recall with more complexities. The preservation period itself is considered as a critically important issue in content archiving and storing. Do not forget that archived contents should be accessible and searchable not only in the short term but also in the long term and even for years.

Fair price

     The last but not the least important feature of every media archive software is its price. The very fact that the software you use is worth as much as the quality, efficiency and facilities it provides, plays an important role in competing other rivals and being the best of the bests.

Pre-purchase considerations

     To buy archive software, different issues should be considered.

Read also :

What Is Media Asset Management

Types of files that need to be stored and archived

     One of the important issues in purchasing archive software is which files your organization uses the most. Are these files mostly texts or audio and video? You should choose a software which has the microservices related to your files to help ease your tasks and reduce expenses.

Using Artificial Intelligence in storing and archiving content

     The next issue is if the software you purchase uses AI to ease file tagging process. Let`s make it clearer with an example. Imagine your organization needs to store 1000 videos in a place and deals with these 1000 videos in daily activities. Now, if you have a software that can direct you to the desired frames in the video with a simple search, how much can it help to speed things up and reduce expenses? Choosing the best software that matches your needs will make it possible.

Ability to connect and receive information from other software

     Possibly, your organization used to use another software to store and archive content and now, according to new needs, you intent to migrate from the former system to the new one. Now, if the new software has the ability to easily connect to the previous software, the migration process will definitely be done easily.

Samim exclusive module for sorting and archiving multimedia content

     Samim multimedia content management system and also comprehensive media automation system for radio and television networks own an exclusive and powerful module to provide professional content storing and archiving services. Exclusive content archive, storing or search processes can also be defined, modeled, assigned to users and implemented through using this system. By using Samim Group archive module, all required and archivable multimedia contents, alongside with all metadata, tags, technical and content descriptions, messages and notifications, processes and relevant events can be stored and archived according to needs, circumstances and the specific settings desired by the system administrator.

Some features and applications of Samim content archive software

• avoid storing exactly duplicate files in the storage space
• move/copy any types of files from storage to LTO bars and vice versa manually or automatically
• store and restore all metadata, tags, enrichments done, documented and managed without the need to other software
• support all types of storage hardware, such as SAN and NAS, without restrictions in their type and size
• control and move information between storage spaces automatically or manually with the help of the web-based automation system
• manage and transfer information between different storing medias including NAS, SAN, LTO and standard cloud storage
• provide the safety of files on the layer of storing, transferring and accessing
• search desired archived content based on metadata, tags, attributes, filters and other Supplementary data
• assign tasks related to archiving and storing to appropriate users with proper access
• define alarm/notification or desired warnings for each part of archive, storage and search processes
• configure the storage and archive layer independently of the type and brand of hardware and software.
• support storage and archive spaces with small to large sizes (from gigabytes to petabytes)
• use the Storage Redundancy structure with the aim of increasing the content preservation quality (preventing any data loss)
• experience high speed of file transference up to 10 gigabytes per second.
• develop and expand archive and storage space with the lowest overhead expense.

     Samim’s multimedia content management software (Samim Media Asset Management) using artificial intelligence (for example, OCR or speech-to-text conversion) makes it possible for you to find the content you desire in the fastest and shortest possible time.